1. Facility Operations & Maintenance
- Coordinate daily facility operations (HVAC, electrical, plumbing, elevators, building systems) through in-house staff and external vendors.
- Follow up on preventive/corrective maintenance schedules and conduct routine inspections.
- Ensure compliance with health, safety, and environmental standards.
- Support space planning, office layout adjustments, and minor relocations/renovations.
- Maintain asset registers and assist in emergency response readiness and security coordination.
2. Administration & Office Management
- Supervise the admin team and front desk operations, ensuring smooth daily service.
- Maintain and enforce office policies, procedures, and systems.
- Oversee office supplies, meeting arrangements, events, travel coordination, and internal logistics.
- Act as a point of contact for day-to-day administrative matters.
3. Procurement & Vendor Coordination
- Assist in sourcing and evaluating suppliers; follow up on vendor performance and SLA adherence.
- Support contract renewals and monitor recurring vendor deliverables.
- Track expenditures within approved limits and flag cost-saving opportunities.
4. Budget Support
- Assist in monitoring facility and admin operational spend against budget.
- Report variances and support cost-control initiatives.
5. Team Leadership & Supervision
- Lead, guide, and coach a small facility/admin team.
- Assign daily tasks, monitor performance, and ensure accountability and service quality.
- Promote a proactive, service-oriented team culture.
6. Continuous Improvement
- Recommend efficiency improvements in facility and administrative processes.
- Support sustainability practices (energy saving, waste reduction) where applicable.
Job Requirements
Education:
- Bachelor's degree in Business Administration, Facilities Management, or related field
- Facility Management certification is a plus
Experience:
- 7–8 years of experience in Administration & Facility Management
- Prior experience leading/supervising a team required
- Working knowledge of procurement & vendor coordination
Technical & Professional Skills:
- Working knowledge of facility operations (HVAC, electrical, plumbing, etc.)
- Basic budgeting & cost-tracking exposure
- Vendor follow-up & SLA monitoring
- Awareness of health, safety & environmental regulations
- Experience using ERP systems (Odoo preferred)
- Proficiency in Microsoft Office
Leadership & Behavioral Competencies:
- Proven team leadership/supervisory skills
- Strong organizational skills
- Problem-solving & sound decision-making
- Good communication skills
- Reliable, service-oriented, and results-driven
Nice to Have
- Familiarity with Building Management Systems (BMS) or access control/security systems.
- Awareness of ISO standards for facilities, safety, and administration (ISO 9001, ISO 45001).
- Exposure to workplace sustainability or energy efficiency practices.
- Experience supporting office relocation or renovation projects.
- Proficiency in facility management software and ERP systems (Odoo preferred).
What We Offer
- Attractive Salary Package
- Social & Medical Insurance
- Professional Work Environment
- Career Development Opportunities